XC Oregon H.S. Invitational

XC Oregon High School XC Ski Invitational

Date: Saturday, January 22, 2022

Location: Mt Bachelor Nordic Center

Latest Update:  Thursday, January 20, 2021
The 2022 XC Oregon High School XC Ski Invitational is ready to rock n' roll this Saturday.

This afternoon we've added several new items decided in the past 24 hours to the Essential Information section just below Event Maps.

Out-of-area teams should note that there are no parking reservation requirements at Mt Bachelor this season (yea!). However, please note that the Mt Bachelor parking lot will tend to get full the later you arrive so even with the relatively comfortable race start time, your team will need to plan your travel around not only driving conditions, but also potential crowded roads and parking on the last leg up to Mt Bachelor.

Special Note: The 2022 XC Oregon Invite will be dedicated to the memory of Tom Gibbons, a legendary figure in Oregon Nordic skiing history. 

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Event Maps

5km Individual Course (and Relay Cut-offs)

Individual Race Stadium Map

Relay Stadium Map

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Essential Event Information & Schedule For Coaches

Final Countdown Items for Coaches & Teams

--> We will be using sequential bibs for all competitors after all. It ended up being easier to just assign "fresh" bibs for all skiers to race in for this event. All coaches and athletes are reminded that it is critical to return your bibs immediately after race finish. All coaches please make sure all DNS bibs are returned to the stadium timing hut no later than 10:45am (timers can then make a note of DNS skiers).

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--> Coaches will note that the draft Start List will be in the following order: boys seed 1, girls seed 1, boys seed 2, girls seed 2, then it’s the boys 3-4 seeds, girls 3-4, boys 5-6, girls 5-6, and all 7 seeds. So this is a minor tweak from the Tuesday plan mostly to offer a smoother race experience for the fastest girls. NL/MHL coaches please note we are using 20 second intervals.

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--> Coaches are welcome to assign seed 7 skiers a short course that will simply have them turning off the main route and skiing straight up Emil's Clearing to change to cut off roughly 2km of distance. Coaches need only inform the Timing Hut with the names of seed 7 skiers that would benefit from a short course so that these athletes can be put into a separate result list and also so our course monitor at that location knows which athletes should use the short option.

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--> Coaches will find an Invite check-in table to the right side of the Nordic Center as you walk up. All teams will be issued enough trail passes for all skiers on the start list and also a limited number of coach passes. All athletes and all coaches must have a trail pass to enter the Mt Bachelor Nordic system -- no exceptions. Teams will also be given bags of your team bibs. If you know at check-in about certain DNS skiers in your team, please inform the check-in table volunteers. This will greatly help clean up the timing effort!

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--> Volunteers check-in at the event table for complimentary trail tickets whether you are on skis/snowshoes or on foot.

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--> All spectators must have a trail pass to enter the Mt Bachelor Nordic system. Spectators should purchase tickets at the Nordic Center pass booth. Spectators walking from pass gate to stadium should arrange for a Common Corridor free pass (please follow only the marked route for on-foot spectators).

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--> Invite COVID protocols -- Most OISRA Nordic teams have seen some positive cases the past several weeks. Deschutes County is also still at a high case rate count. So XC Oregon is asking for cooperation from all teams on a few simple COVID protocols on Saturday.

Within all high impact event zones (mostly trailhead, stadium, and team areas), all athletes, coaches, volunteers, and spectators are requested to have face coverings whenever you cannot maintain safe distancing from others not in regular family/friend “pod”. 

Face coverings are not expected when skiing.

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--> There will be a brief coaches meeting at 10:30am outside the last course curve fencing (stadium end nearest Nordic Center) & below the announcing booth.

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--> We will have Live Timing for this event on-line. The link to share with athletes/parents: https://www.webscorer.com/oisra-southern

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--> 10:20am is the target time for both the Stadium Crew and Course Monitor volunteer pre-race meetings. Stadium Crew (start/finish/timing) please meet at the Timing Hut. Course Monitors please meet outside the last course curve fencing (stadium end nearest Nordic Center) & below the announcing booth.

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--> Immediately after we have all individual skiers finish, we will have a very brief top 10 awards ceremony below the announcing booth. Estimated time is 1:00pm

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--> Immediately after the very brief awards ceremony, we will start a 5-10 minute countdown for the girls relay. Boys relay will follow immediately after the girls relay. Hoped-for girls relay start time is 1:15-20pm. Hoped-for boys relay start is 1:35-40pm.

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--> The relay is optional for all teams so any team is welcome to depart after the awards. Coaches should pick up bibs for your relay teams at the Timing Hut before the end of the individual race. All schools are allowed a maximum of three relay teams per gender. Due to limited space on the relay course, there will not be provisional relay teams.

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--> Any medical needs or emergencies should be reported to either Mt Bachelor Ski Patrol or the volunteer OISRA medical volunteers at the finish area.

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Trail Passes

XC Oregon with the additional support of the Oregon Nordic Ski Foundation will once again sponsor 100% of all Invite trail and race fees for all athletes, coaches, and official volunteers.

All coaches and official volunteers for the Invite will have guest passes. Volunteers on foot will only be allowed to walk on a specific route to the start/finish area.

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Invite Schedule

11:00am girls race start, boys to follow after completion.

Event Program: 5km individual.....freestyle technique.....20 second interval start.....an optional & low-key 3 x 1km freestyle relay (one girls relay, one boys relay) will follow individual race awards.

Note: Relay will not take place if weather is bad or scheduled delayed for any reason.

INSTRUCTIONS FOR REGISTRATION:  A link to the seeding Google sheet will be sent out to all team representatives latest by Monday, 17th. Deadline for entries/seeds for the race will most likely be set for Wednesday evening (19th) -- but this will be confirmed in coming days. Any questions,  contact Race Registrar: Jinny Martin: [email protected]; 541-389-2849

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OISRA Technical Assignments

Course Monitors:  Bend High School  

Timing:  Southern League

Sanctioning/Insurance:
The Invitational is a registered OISRA event and official state qualifier for Mt Hood, Northern, and Southern Nordic Leagues. Guests who are not registered as full-season OISRA racers are welcome to participate. All guest racer fees will be paid by the XC Oregon sponsorship.

Event Production:
The XC Oregon non-profit.

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Detailed Schedule & Format Logistics:

8:30am-10am: Stadium and Course Set-up

10:20am: Start/Finish/Timing Volunteer Meeting @ Finish area

10:20am: Course Monitor Meeting @ just below Announcing "perch" at Nordic Center end of stadium.

10:30am: Coaches Meeting (5 mins) @ just below Announcing "perch" at Nordic Center end of stadium.

11:00am -- 5km individual FREESTYLE,  interval 20 second starts, mixed seeds of boys and girls.

Approximately 1:00pm -- Individual Awards Ceremony in stadium area (please all teams attend, will be very short)

Approximately 1:15-2pm -- 3 x 1km relays (2 races run to completion: girls relay & boys relay). Each race should take roughly 15-20mins with minimal break in between to organize next start.

Individual Race Format Logistics:
-- All skiers will ski the same 5km course.
-- Individual interval start, 1 skier @ 20 second intervals for both girls and boys.
-- The top ten finishers for girls and boys races will receive awards. Short award ceremony will ideally take place BEFORE the relay so teams that want to head out can do so.

Relay Format Logistics:
-- The relay is completely optional and low-key. Any school that wishes to begin travel home after the individual awards -- please free to head out!
-- 2 separate relay races will be held -- 1 girls relay and 1 boys relay.
-- Relay consists of 3 skiers each skiing a roughly 1km loop.
-- Schools are allowed up to 3 teams per gender.
-- Schools are allowed 1 team on the first row assuming space is available.
-- No relay awards will be provided

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Other Resources 

Archived Past Invite Results on OISRA.org

Any questions please email jd at xcoregon dot org