Oregon Fall Camp: Registration

Important Stuff To Note Before You Register For The 2020 Oregon Fall Camp

1.) As of Weds, October 21 we have had to go to a wait list mode" for Tuesday & Wednesday, December 8-9. We have spots available on both days to add more Campers before we hit our quota with our Mt Bachelor agreement. The reason for the current wait list is to make sure we have enough coaches lined up. We have to have more coaches than we need in case of health issues this year. If you want to add those days, send an email ASAP (like right now) to jd at xcoregon dot org. Once we know we can add you, we'll email back in order of wait list until we really-for-real fill up. Yes, you can sign up for other days right now and transfer your payment later (that's a recommended step, many Camp days are likely to sell out).

2.) For all 2020 Fall Camp days at Mt Bachelor, all campers will be responsible for purchasing IN ADVANCE your own trail pass for every Camp day. For Camp days from December 7-10, per special Mt Bachelor policies for 20/21, all Campers are required to have either a Mt Bachelor Nordic season pass or a 4-day pass. For Camp days from December 11-12 (longer if necessary pending early Camp days at Meissner), any type of Nordic pass can be used by Campers. Daily trail passes cannot be purchased at the mountain. You have to make that purchase in advance and on-line only. You are strongly urged to buy your daily passes as soon as they are put on sale for a given Camp day. Keep checking back after November 1 for when daily passes start going on sale Click here to purchase passes.

3.) For all 2020 Fall Camp days at Mt Bachelor, every car entering the Mt Bachelor parking lot will need a parking reservation. Further, everyone in every car entering the parking lot will need to have some type of ski pass for that day. Campers are required to make your parking reservation for each Camp day. Since there will be a cap on the total numbers of people allowed at Mt Bachelor on any given day -- all Campers are urged to get your parking reservation as soon as you can make them on-line. The Camp will post all information we learn about the reservation process as soon as we know it. You can also keep an eye on the Mt Bachelor website.

4.) The Mt Bachelor limitations and requirements mentioned in #1 and #2 items above are very usual for all of us. Further, XC Oregon cannot promise that there will not be problems that are beyond control of the Fall Camp or campers. We ask all campers to do your very best to follow all rules to the letter and do not wait until the last second on any requirement (passes or parking).

5.) It is normal for the Fall Camp to sell out all Camp spots on several days. We anticipate in 2020 this will be common as we have limited our Camp capacity and limited coach availability. XC Oregon will attempt to keep our website updated regarding sold out days -- but it is possible some folks may register for a given Camp day before we get a sold out notice posted. In these situations we will work with the Camper to either find another day or refund the registration.

6.) If XC Oregon secures a permit to run Fall Camp sessions at Meissner Sno-Park for the hoped-for early days of December 3-6, all of those early Camp days will have separate pass and parking requirements attached to Camp registration. We will post complete information as soon as we know if we have Forest Service approval for the permit.

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REGISTRATION STEP ONE -- Pay on-line with a credit card via PayPal & send a quick follow-up email to Fall Camp to confirm.

With on-line payment button below, the Camp will automatically get a confirmation of your payment, the number of days of your registration, and your mailing/email address contact info -- but PLEASE NOTE that we also need you to send a separate email to jd at xcoregon dot org telling us exactly which exact days you wish to attend plus any technique preference for each of those days. Example of what we need in a separate email: Bob Jones...Dec 5, 6, 7..."all skate" or "classic Tuesday + skate Wednesday/Friday". If you can figure it out, you can also add that info to your PayPal order underneath the email space where it says "Add special instructions to the seller" -- but a separate email to jd at xcoregon dot org works great.

Note Just For Current AXCS Members: If you are a current (as of both when you register and the current year's Camp dates) member of the American XC Skiers masters association, please go to this page to get special registration instructions in order to save $10 (exclusive discount!) on any Camp package.


Registration Options




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REGISTRATION STEP TWO -- Complete and sign both the Fall Camp Waiver and 2020 Fall Camp Health & Safety Agreement. Both these documents (Health form we just need your signature page) must be signed, scanned or photographed, and emailed to jd at xcoregon dot org prior to your first Camp morning as a firm requirement for participation.

Fall Camp Waiver

Fall Camp Health & Safety Agreement

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Fall 2020 Camp Refund Policies:

--> 100% payment is due at time of registration. No Camp spots will be held without full payment.

--> Up until 5pm PST, November 19, full refund less $1-3 non-refundable PayPal processing fees will be granted for any Camp registration and for any reason. Just send an email to to jd at xcoregon dot org by the deadline and we'll get it done. After the November 19 deadline, all registrations are non-refundable for any reason except cancellation or postponement of Fall Camp days -- or -- Health & Safety reasons as listed below.

--> As a condition of Camp registration, all Campers are required to agree to the 2020 Fall Camp Health & Safety Agreement in addition to the general Fall Camp waiver. Within the Health & Safety Agreement, all Campers agree that they will not attend any Camp session if feeling any cold/flu symptoms and/or any symptoms of concern specifically related to COVID-19 as listed on the CDC and/or Oregon Health Authority (OHA) websites. Campers also agree that they will not attend any Camp session within a recommended quarantine time period after a positive test for COVID-19 or potential exposure to COVID-19. In all these eligible Health & Safety situations, a full refund will be returned to the Camper less a required $1-3 non-refundable PayPal processing fee. Refunds for eligible Health & Safety situations will be granted regardless of timing (we would love to hear from you as soon as possible, but if you display suspicious symptoms suddenly the morning of a Camp day -- yes, you are fully eligible for refund). In situations where a given Camper has to cancel Camp participation due to eligible Health & Safety reasons, same-household living partners also registered for Fall Camp days are also eligible for refunds less $1-3 PayPal fees.

--> The 2020 Fall Camp Health & Safety refund policies are very generous, but Camp and community health and safety is worth it. The non-profit XC Oregon 501c3 organization does request that all Campers acknowledge that we are depending on the honesty of our participants to only apply for Health & Safety refunds with eligible situations. Thank you in advance to every Camper on this point.

--> Refunds or credits will be issued less a required $1-3 non-refundable PayPal processing fee to all impacted Campers if any 2020 Fall Camp days are cancelled or postponed for any reason (health/pandemic-related, mountain closure, extreme weather situations, lack of snow, etc.). Campers will be required by the Fall Camp to provide your choice of either eligible refund or credit to postponed dates. Note that a "cancelled" or "postponed" Camp day refers only to a day where planned Fall Camp on-snow sessions do not take place and the Camp notifies all Campers registered for that day that on-snow sessions are officially cancelled or postponed. Campers electing not to attend on a scheduled date that the Camp goes forward are not eligible for refund or credit without prior agreement by the Fall Camp.

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